Pacific Inter-Mountain Division
United States Lawn Bowls Association
June 4, 2011 Quarterly Meeting
Meeting was opened at 9:32 a.m. by President Harris at the Berkeley Lawn Bowling Club
who then led the salute to the flag.
PIMD-USLBA Officers and Councilors present:
Name Position Present
Ian Harris President x
Mary Scott Vice President x
John Ogden Secretary x
Alex Xavier Treasurer x
Sandy Souza Councilor x
Robb Pawlak Councilor x
De Doring Past President
PIMD-USLBA Club Representatives present
Club Representatives
Berkeley 2
Leisure Town 0
Oakland 2
Palo Alto 1
Richmond 1
Rossmoor 2
San Francisco 2
San Jose 2
Santa Clara 1
Santa Cruz 1
Sunnyvale 2 (1 proxy)
Secretary Ogden stated that we had a quorum.
Approval of minutes
A motion was made by Pete Knopf, seconded by Howard Mackey and carried to approve
the Quarterly Meeting minutes of March 5, 2011.
Communications
A. Correspondence regarding Santa Cruz LBC suspension
a. April 13 -- PIMD Secretary Ogden to Santa Cruz President Palochak providing notification
that they are subject to suspension pending vote in June. It was requested that Santa Cruz
set up a time to meet with the PIMD Executive Board to discuss in more detail.
b. April 17 – Palochak to Ogden requesting postponement of discussion meeting sighting potential
decisions coming out of the USLBA interim councilors meeting in May that could impact
the constitution.
B. May 2 – USLBA Secretary Janice Bell stating that Frank Ransom's Hall of Fame nomination will be
on the agenda for the AGM in September
C. May 31 – Request received from USLBA President Marty Schans to provide suggestions on what
USLBA can do better promote Lawn Bowls -- due end of July. Secretary Ogden will request input
from all clubs.
D. A copy of a letter was received from Past Membership and Instruction Chairman Frank Ransome
to Pleasanton Parks and Recreation stating regrets that it has taken so long to begin construction
of City approved lawn bowling green. He requests that he be removed from list of interested and
knowledgeable persons.
Reports
A. President Ian Harris
a. There has been ongoing communication with USLBA President Marty Schans regarding
membership and "myth busting" which may result in proposed changes to the USLBA
constitution and membership structure.
B. Secretary John Ogden
a. On a personal note, Secretary Ogden thanked everyone for their wishes and support on his
recent recovery. He reports that he is 100% and back to "normal".
b. To constitute a quorum, Ogden explained that a simple majority of voting members need to be
represented (either in person or by written proxy) in the meeting. Voting members is comprised
of PIMD officers (4), past president (1), councilors (2), and club representatives (22). A quorum
is required to make any motions.
c. Survey results on club memberships were returned to USLBA as requested. Input was provided
from all clubs.
d. There are a number of corrections/changes to the PIMD directory which will be provided to the
Executive Board in a separate communication.
C. Treasurer Alex Xavier
a. We currently have 506 members (an increase of 15 members from last meeting). The nine
checks received from Santa Cruz LBC will be held pending vote on suspension.
b. A motion was made by Chuck Bailey and seconded by Sandy Souza to approve the PIMD
Statement of Account of January 1, 2011 thru June 3, 2011 and carried.
D. Head Umpire EB Parkell
a. Absent. No report given.
E. Councilors Report Sandy Souza and Robb Pawlak
a. Councilor Souza provided a summary of the special USLBA Councilors meeting held May 17
at Santa Anita:
i. ULSBA said that it is up to each division on how dues are collected and how to enforce
100% membership participation.
ii. A tiered membership is being considered to distinguish social bowlers from tournament
bowlers. Proposals will be sent out to the Divisions for review in advance of any vote.
iii. A Marketing Director is needed from each division to support the Mortar marketing effort.
iv. There is a new USLBA web master (replacing Athol). Expect changes to their web site.
v. A new Executive Board is being formed to provide overall USLBA Governance.
vi. Councilor meetings will be held twice a year instead of once a year.
vii. Vice President Scott asked about the Mortar progress report. Councilor Pawlak said that
this wasn't discussed, but the plan is still to have quarterly progress reports available on the
USLBA web site.
F. Publicity Ken Torke
a. Mike Coiner was recognized by the Executive Board for improvements made to the PIMD web
site. He encouraged everyone to comment on the site and suggest site improvements.
b. Jeanie Brown said that improvements to the Sunnyvale website were made by Ken Torke.
c. Sandy Souza made a motion and seconded by Janet Mednick to reimburse Mike for submitted
expenses up to $500 which passed.
d. John Ogden made a motion and seconded by Chuck Bailey to provide Mike a yearly $100
stipend for services performed on the Web site which passed.
G. Tournament Coordinator Bud Birkenseer
a. Memorial Pairs results have been posted on the PIMD web site.
b. Sign ups for the Pairs Playdowns at Rossmoor LBC ends today (June 4)
c. Bud thanked Pete Knopf for his ongoing help and experience.
d. Larry Collaco inquired about using generic score cards for all PIMD tournaments. Joe Shepard
has created a prototype. Bud said that the host club formats is working well enough, but may
reconsider in the future. He said the cost for producing cards is minimal and not an issue.
e. Pat Saunders announced that the City of Oakland will not cut the grass for the July PIMD Singles
playdowns. Jerry Knott said that this is due to reduction of gardeners. Bud said that he will confirm
Oakland LBC availability with club president Jerry Ridley and provide notification of any venue
changes. Mary Scott (San Jose) and Larry Collaco (Sunnyvale) offered their greens if needed.
H. PIMD Constitution Change Committee Mike Coiner
a. Mike stated that the committee is made up of Frank Matyskiela (PA) and Peter Knopf (SF).
The committee's charter is to bring the PIMD Constitution up to date and provide clarification.
Content changes (if any) will be voted on separately. Some of the things being looked at:
i. Regional boundary alignment with USLBA.
ii. Use of e-mail for acceptable communications.
b. A preliminary report will be provided to the board for consideration targeting our August
quarterly meeting for approval.
Old Business
A. Vote on Santa Cruz LBC suspension. Secretary Ogden moved, seconded by Treasure Xavier,
that Santa Cruz LBC be suspended for not paying per capita dues as described in the PIMD
and USLBA constitutions. After lengthy discussion, a vote was taken from each club reps,
councilor, and officer represented at the meeting. It was determined that the outstanding votes
will be needed to reach a decision. Secretary Ogden will gather the remaining votes and report
results. [The motion eventually passed 24-4. President Harris expressed regrets that such a
decision had to be made and requested that everyone keep communication lines open for
Santa Cruz to hopefully come back into the division.]
New Business
A. Councilor Sandy Souza moved, seconded by Collaco, that PIMD request USLBA to change
US Open Women's format which will allow all players to play on all days. The motion passed.
President Harris said he would write a letter to USLBA to that effect.
B. Jeanne Brown (Sunnyvale) was appointed to the new PIMD Marketing position to liaison
with Mortar on marketing efforts. Councilor Souza will inform USLBA of the appointment.
C. Rossmoor President Lionel Guiterres will present a proposal at our next meeting to have club
representation based on club size. Presently, there are two representatives per club regardless
of club size.
D. Robb Pawlak moved, seconded by Larry Collaco, and passed to nominate Woody Ogden to
the USLBA Hall of Fame. Secretary Ogden will work with Councilor Pawlak on putting together
the nomination.
E. Vice President Scott will propose that PIMD establish a $1000 marketing grant, available to
any club with just cause, at our next meeting.
F. Councilor Souza motioned, seconded by Jeanne Brown, that PIMD take out a full page
advertisement in the US Open program up to $1000 which was carried. Robb Pawlak will
create the layout. Ian will provide Robb the text.
President Harris adjourned the meeting at 12 noon.
Our next quarterly meeting will be held at the Berkeley LBC on August 27, 2011 at 9:30 AM.
Respectfully submitted,
John Ogden
PIMD Secretary
United States Lawn Bowls Association
June 4, 2011 Quarterly Meeting
Meeting was opened at 9:32 a.m. by President Harris at the Berkeley Lawn Bowling Club
who then led the salute to the flag.
PIMD-USLBA Officers and Councilors present:
Name Position Present
Ian Harris President x
Mary Scott Vice President x
John Ogden Secretary x
Alex Xavier Treasurer x
Sandy Souza Councilor x
Robb Pawlak Councilor x
De Doring Past President
PIMD-USLBA Club Representatives present
Club Representatives
Berkeley 2
Leisure Town 0
Oakland 2
Palo Alto 1
Richmond 1
Rossmoor 2
San Francisco 2
San Jose 2
Santa Clara 1
Santa Cruz 1
Sunnyvale 2 (1 proxy)
Secretary Ogden stated that we had a quorum.
Approval of minutes
A motion was made by Pete Knopf, seconded by Howard Mackey and carried to approve
the Quarterly Meeting minutes of March 5, 2011.
Communications
A. Correspondence regarding Santa Cruz LBC suspension
a. April 13 -- PIMD Secretary Ogden to Santa Cruz President Palochak providing notification
that they are subject to suspension pending vote in June. It was requested that Santa Cruz
set up a time to meet with the PIMD Executive Board to discuss in more detail.
b. April 17 – Palochak to Ogden requesting postponement of discussion meeting sighting potential
decisions coming out of the USLBA interim councilors meeting in May that could impact
the constitution.
B. May 2 – USLBA Secretary Janice Bell stating that Frank Ransom's Hall of Fame nomination will be
on the agenda for the AGM in September
C. May 31 – Request received from USLBA President Marty Schans to provide suggestions on what
USLBA can do better promote Lawn Bowls -- due end of July. Secretary Ogden will request input
from all clubs.
D. A copy of a letter was received from Past Membership and Instruction Chairman Frank Ransome
to Pleasanton Parks and Recreation stating regrets that it has taken so long to begin construction
of City approved lawn bowling green. He requests that he be removed from list of interested and
knowledgeable persons.
Reports
A. President Ian Harris
a. There has been ongoing communication with USLBA President Marty Schans regarding
membership and "myth busting" which may result in proposed changes to the USLBA
constitution and membership structure.
B. Secretary John Ogden
a. On a personal note, Secretary Ogden thanked everyone for their wishes and support on his
recent recovery. He reports that he is 100% and back to "normal".
b. To constitute a quorum, Ogden explained that a simple majority of voting members need to be
represented (either in person or by written proxy) in the meeting. Voting members is comprised
of PIMD officers (4), past president (1), councilors (2), and club representatives (22). A quorum
is required to make any motions.
c. Survey results on club memberships were returned to USLBA as requested. Input was provided
from all clubs.
d. There are a number of corrections/changes to the PIMD directory which will be provided to the
Executive Board in a separate communication.
C. Treasurer Alex Xavier
a. We currently have 506 members (an increase of 15 members from last meeting). The nine
checks received from Santa Cruz LBC will be held pending vote on suspension.
b. A motion was made by Chuck Bailey and seconded by Sandy Souza to approve the PIMD
Statement of Account of January 1, 2011 thru June 3, 2011 and carried.
D. Head Umpire EB Parkell
a. Absent. No report given.
E. Councilors Report Sandy Souza and Robb Pawlak
a. Councilor Souza provided a summary of the special USLBA Councilors meeting held May 17
at Santa Anita:
i. ULSBA said that it is up to each division on how dues are collected and how to enforce
100% membership participation.
ii. A tiered membership is being considered to distinguish social bowlers from tournament
bowlers. Proposals will be sent out to the Divisions for review in advance of any vote.
iii. A Marketing Director is needed from each division to support the Mortar marketing effort.
iv. There is a new USLBA web master (replacing Athol). Expect changes to their web site.
v. A new Executive Board is being formed to provide overall USLBA Governance.
vi. Councilor meetings will be held twice a year instead of once a year.
vii. Vice President Scott asked about the Mortar progress report. Councilor Pawlak said that
this wasn't discussed, but the plan is still to have quarterly progress reports available on the
USLBA web site.
F. Publicity Ken Torke
a. Mike Coiner was recognized by the Executive Board for improvements made to the PIMD web
site. He encouraged everyone to comment on the site and suggest site improvements.
b. Jeanie Brown said that improvements to the Sunnyvale website were made by Ken Torke.
c. Sandy Souza made a motion and seconded by Janet Mednick to reimburse Mike for submitted
expenses up to $500 which passed.
d. John Ogden made a motion and seconded by Chuck Bailey to provide Mike a yearly $100
stipend for services performed on the Web site which passed.
G. Tournament Coordinator Bud Birkenseer
a. Memorial Pairs results have been posted on the PIMD web site.
b. Sign ups for the Pairs Playdowns at Rossmoor LBC ends today (June 4)
c. Bud thanked Pete Knopf for his ongoing help and experience.
d. Larry Collaco inquired about using generic score cards for all PIMD tournaments. Joe Shepard
has created a prototype. Bud said that the host club formats is working well enough, but may
reconsider in the future. He said the cost for producing cards is minimal and not an issue.
e. Pat Saunders announced that the City of Oakland will not cut the grass for the July PIMD Singles
playdowns. Jerry Knott said that this is due to reduction of gardeners. Bud said that he will confirm
Oakland LBC availability with club president Jerry Ridley and provide notification of any venue
changes. Mary Scott (San Jose) and Larry Collaco (Sunnyvale) offered their greens if needed.
H. PIMD Constitution Change Committee Mike Coiner
a. Mike stated that the committee is made up of Frank Matyskiela (PA) and Peter Knopf (SF).
The committee's charter is to bring the PIMD Constitution up to date and provide clarification.
Content changes (if any) will be voted on separately. Some of the things being looked at:
i. Regional boundary alignment with USLBA.
ii. Use of e-mail for acceptable communications.
b. A preliminary report will be provided to the board for consideration targeting our August
quarterly meeting for approval.
Old Business
A. Vote on Santa Cruz LBC suspension. Secretary Ogden moved, seconded by Treasure Xavier,
that Santa Cruz LBC be suspended for not paying per capita dues as described in the PIMD
and USLBA constitutions. After lengthy discussion, a vote was taken from each club reps,
councilor, and officer represented at the meeting. It was determined that the outstanding votes
will be needed to reach a decision. Secretary Ogden will gather the remaining votes and report
results. [The motion eventually passed 24-4. President Harris expressed regrets that such a
decision had to be made and requested that everyone keep communication lines open for
Santa Cruz to hopefully come back into the division.]
New Business
A. Councilor Sandy Souza moved, seconded by Collaco, that PIMD request USLBA to change
US Open Women's format which will allow all players to play on all days. The motion passed.
President Harris said he would write a letter to USLBA to that effect.
B. Jeanne Brown (Sunnyvale) was appointed to the new PIMD Marketing position to liaison
with Mortar on marketing efforts. Councilor Souza will inform USLBA of the appointment.
C. Rossmoor President Lionel Guiterres will present a proposal at our next meeting to have club
representation based on club size. Presently, there are two representatives per club regardless
of club size.
D. Robb Pawlak moved, seconded by Larry Collaco, and passed to nominate Woody Ogden to
the USLBA Hall of Fame. Secretary Ogden will work with Councilor Pawlak on putting together
the nomination.
E. Vice President Scott will propose that PIMD establish a $1000 marketing grant, available to
any club with just cause, at our next meeting.
F. Councilor Souza motioned, seconded by Jeanne Brown, that PIMD take out a full page
advertisement in the US Open program up to $1000 which was carried. Robb Pawlak will
create the layout. Ian will provide Robb the text.
President Harris adjourned the meeting at 12 noon.
Our next quarterly meeting will be held at the Berkeley LBC on August 27, 2011 at 9:30 AM.
Respectfully submitted,
John Ogden
PIMD Secretary
| P I M D Meeting Minutes June 4, 2011 |
| A printable pdf file is available HERE |
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| |
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